Dumfries and Galloway Council Minutes

Date:
Thursday 29 August 2013
Time:
10:30am
Place:
Council Offices, English Street, Dumfries (Minutes)

Attendance Details

Members:
Ivor A Hyslop (Leader)-Lochar
Brian Collins (Depute Leader)-Castle Douglas and Glenkens
Graham Bell-North West Dumfries
Ian Blake-Abbey
Ian Carruthers-Annandale South
Karen Carruthers-Annandale East and Eskdale
Finlay Carson-Castle Douglas and Glenkens
Rob Davidson-Abbey
Jim H Dempster-Mid and Upper Nithsdale
Iain Dick-Stranraer and North Rhins
Peter Diggle-Annandale North
Archie Dryburgh-Annandale East and Eskdale
Gillian Dykes-Mid and Upper Nithsdale
Andy Ferguson-North West Dumfries
Grahame Forster-Wigtown West
Alistair Geddes-Mid Galloway
Patsy Gilroy-Dee
Jack Groom-Nith
Yen Hongmei Jin-Lochar
Jeff Leaver-Lochar
Gail Macgregor-Annandale North
Jane S Maitland-Dee
Denis R Male-Annandale East and Eskdale
Sean W Marshall-Annandale South
John Martin-Nith
Tom A McAughtrie-Abbey
Jim McClung-Wigtown West
Marion McCutcheon-Stranraer and North Rhins
David J McKie-North West Dumfries
Ronnie Nicholson-North West Dumfries
Graham Nicol-Mid Galloway
Ronnie E Ogilvie-Annandale South
George N Prentice-Castle Douglas and Glenkens
Willie Scobie-Stranraer and North Rhins
Colin Smyth-Nith
Davie Stitt-Abbey
John Syme-Mid and Upper Nithsdale
Graeme Tait-Annandale North
Stephen Thompson-Annandale North
Ted Thompson-Lochar
Roberta Tuckfield-Wigtown West
Alastair Witts-Nith
Andrew S Wood-Mid and Upper Nithsdale
Colin Wyper-Dee
Apologies:
Richard Brodie - Annandale South
Jim McColm - Mid Galloway
Craig Peacock - Annandale East and Eskdale
Item Number Item/Description
PUBLIC
MINUTES FOR APPROVAL
1 MINUTE OF EDUCATION COMMITTEE OF 12 JULY 2013

Decision

 

APPROVED.

 

Question on the minute of meeting of the Education Committee of 12 July 2013 page 5 - Minute of Meeting of 6 June 2013,  The following question was put and answered:-

 

Jeff Leaver (1) At the Education Committee on 12 July, the minutes of the meeting of 6 June were noted including the item on the Dumfries Learning Town which stated that the outline business cases would include a number of points “noting that this list was not exhaustive. It has now been confirmed that member seminars on the issue are being held to tell Members what will be in the business case". When will Elected Members actually have an input into what they want to see included in either business case as it is now three months since the commitment to develop business cases for both Options 1 and 2 was made?

 

The Chairman of the Education Committee replied that It was agreed at Education Committee on 6 June that Education Services would develop one outline business case to explore the two delivery options. A draft contents page was proposed which Members augmented at the meeting of 6th June. There was the option for Members to give additional points and any information received has been, and will be, considered.


As agreed at Education Committee of 6th June, officers agreed to hold a series of Members seminars to explain to Members the process being followed in meeting the requirement to compile a business case which would be presented to Members the information as it becomes available. Officers work to work with Members to ensure they were both familiar with the final document and had the facility to raise questions, contribute and provide opportunity to influence the business case prior to its final presentation. This working alongside Members in this was considered part of ongoing dialogue with key stakeholders.


Education Services also wish to highlight that officers have been engaging with elected Members through the Monday meeting engagement programme with further arrangements being sought to update groups on a regular basis.


As planned, and as previously communicated at Education Committee, the programme of work over the summer period has been undertaken. Since June, the team has progressed the three planned workstreams over the summer period; this has included consolidating the internal team, procuring appropriate professional advisors, engaging with key stakeholders (including Members, headteachers, unions, pupils and parent council reps as well as local businesses) developing partnership arrangements with bodies such as D&G college and Skills Development Scotland, data collection and dissemination regarding educational delivery and assets and leasing with Scottish Futures Trust regarding potential funding around both options.


Major emphasis at this stage is in technical data development, engagement with stakeholders and enhanced understanding and consolidating areas of agreement. Officers will report progress in December to Education Committee, as agreed and any Member can feed into this process.

 

Jeff Leaver (2) - concerns on statutory consultation timetable on website - who agreed timetable (narrow window - school holidays).

 

Chairman - timetable moveable - decision may be delayed to ensure appropriate consultation

2 MINUTE OF PLANNING, HOUSING AND ENVIRONMENT SERVICES COMMITTEE OF 9 JULY 2013

Decision

 

APPROVED.

 

Question on the minute of meeting of the Planning, Housing and Environment Services Committee of 9 July 2013 page 11 - Roads Maintenance Management Service Funding.  The following question was put and answered:-

 

Ronnie Nicholson (1) - What was the outcome of the Council’s application for financial assistance from the Scottish Government under the Bellwin Scheme to deal with the additional budget costs incurred during the severe weather in March?

 

The Chairman of the Planning, Housing and Environment Services Committee replied that The Scottish Government had assessed the Council’s claim under the Bellwin Scheme for support to mitigate the impacts and costs of the severe weather event in March 2013.

 

The Scottish Government had rejected the claim on the grounds of, in their view, that the majority of the claim consisted of expenditure to put right the ill effects of the storm rather than address the immediate effects of the storm itself.

 

Once the ineligible expenditure was removed from the claim, the remaining balance likely to be eligible expenditure totalled less than £644,270 which does not breach the Council’s Bellwin threshold and therefore trigger any additional funding.

 

Consequently the Scottish Government was also unable to provide an extension for the additional claim submitted as this was also deemed to be addressing the ill effects of the storm and could be considered eligible within the Scheme.

 

The Administration was now in positive dialogue with the Scottish Government to lobby for them to identify other means of providing much needed support to the region’s significant financial burden as a result of the severe weather emergency.

 

Ronnie Nicholson (2) - what were specific reasons for not receiving grant

 

The Leader replied on eligible elements of the application and interpretation by Scottish Government on eligibility.

3 MINUTE OF POLICY AND RESOURCES COMMITTEE OF 16 JULY 2013

Decision

 

APPROVED

4 MINUTE OF SCRUTINY AND PERFORMANCE COMMITTEE OF 18 JULY 2013

Decision

 

APPROVED

5 MINUTE OF AD HOC SUB COMMITTEE WELFARE REFORM OF 1 JULY 2013

Decision

 

APPROVED

MINUTES FOR NOTING
6 MINUTE OF DGFIRST MANAGEMENT COMMITTEE OF 16 JULY 2013

Decision

 

NOTED

7 MINUTE OF PLANNING APPLICATIONS COMMITTEE OF 11 JULY 2013

Decision

 

NOTED

8 MINUTE OF SOCIAL WORK SERVICES COMMITTEE OF 15 JULY 2013

Decision

 

NOTED

9 MINUTE OF STEWARTRY AREA COMMITTEE (BUSINESS) OF 19 JUNE 2013

Decision

 

NOTED

10 MINUTE OF WIGTOWN AREA COMMITTEE (COMMUNITY) OF 20 JUNE 2013

Decision

 

NOTED