Dumfries and Galloway Council Minutes

Date:
Thursday 29 August 2013
Time:
10:30am
Place:
Council Offices, English Street, Dumfries (Reports)

Attendance Details

Members:
Ivor A Hyslop (Leader)-Lochar
Brian Collins (Depute Leader)-Castle Douglas and Glenkens
Graham Bell-North West Dumfries
Ian Blake-Abbey
Ian Carruthers-Annandale South
Karen Carruthers-Annandale East and Eskdale
Finlay Carson-Castle Douglas and Glenkens
Rob Davidson-Abbey
Jim H Dempster-Mid and Upper Nithsdale
Iain Dick-Stranraer and North Rhins
Peter Diggle-Annandale North
Archie Dryburgh-Annandale East and Eskdale
Gillian Dykes-Mid and Upper Nithsdale
Andy Ferguson-North West Dumfries
Grahame Forster-Wigtown West
Alistair Geddes-Mid Galloway
Patsy Gilroy-Dee
Jack Groom-Nith
Yen Hongmei Jin-Lochar
Jeff Leaver-Lochar
Gail Macgregor-Annandale North
Jane S Maitland-Dee
Denis R Male-Annandale East and Eskdale
Sean W Marshall-Annandale South
John Martin-Nith
Tom A McAughtrie-Abbey
Jim McClung-Wigtown West
Marion McCutcheon-Stranraer and North Rhins
David J McKie-North West Dumfries
Ronnie Nicholson-North West Dumfries
Graham Nicol-Mid Galloway
Ronnie E Ogilvie-Annandale South
George N Prentice-Castle Douglas and Glenkens
Willie Scobie-Stranraer and North Rhins
Colin Smyth-Nith
Davie Stitt-Abbey
John Syme-Mid and Upper Nithsdale
Graeme Tait-Annandale North
Stephen Thompson-Annandale North
Ted Thompson-Lochar
Roberta Tuckfield-Wigtown West
Alastair Witts-Nith
Andrew S Wood-Mid and Upper Nithsdale
Colin Wyper-Dee
Apologies:
Richard Brodie - Annandale South
Jim McColm - Mid Galloway
Craig Peacock - Annandale East and Eskdale
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

44 Members present, 3 apologies

 
2 DECLARATIONS OF INTEREST

NONE declared

 

PROCEDURE - The Leader advised that 2 Questions from Members had been received under Standing Order 14 and that these would be responded to under Item 8 on the agenda calling the meeting - Minutes for Approval/Noting.

 
MINUTES FOR APPROVAL
3 MINUTE OF MEETING OF 19 JULY 2013

Decision

 

APPROVED

 
STRATEGIC ISSUES
4 PARTNERSHIP WORKING BETWEEN DUMFRIES AND GALLOWAY COUNCIL AND EAST AYRSHIRE COUNCIL - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

ADJOURNMENT OF MEETING - The meeting adjourned at 11.30am and reconvened at 11.50am with 42 Members present being:-

 

Ivor A Hyslop, Brian Collins, Ian Blake, Ian Carruthers, Karen Carruthers, Finlay Carson, Rob Davidson, Jim Dempster, Iain Dick, Peter Diggle, Archie Dryburgh, Gill Dykes, Andy Ferguson, Grahame Forster, Alastair Geddes, Patsy Gilroy, Jack Groom, Jeff Leaver, Gail Macgregor, Jane S Maitland, Denis R Male, Sean W Marshall, John Martin, Tom McAughtrie, Marion McCutcheon, David J McKie, Jim McClung, Ronnie Nicholson, Graham Nicol, Ronnie Ogilvie, George N Prentice, Willie Scobie, Colin Smyth, David Stitt, John Syme, Graeme Tait, Stephen Thompson, Ted Thompson, Roberta Tuckfield, Alastair Witts, Andrew Wood and Colin Wyper 

 

Decision

 

NOTED

 

4.1     the positive progress to date from discussions with East Ayrshire Council in respect of partnership working opportunities;

 

4.2     the key projects being taken forward under the partnership working as detailed within the Action Plan;

 

4.3     the opportunities in the proposed Action Plan and AGREED that this approach be used as a future approach to inter-authority working; 

 

AGREED

 

4.4     in accordance with the Member Officer protocol, that Local Members be involved in further discussions over the Action Plan; and

 

4.5     to receive a further report with an updated Action Plan, including other appropriate projects, before the end of the year.

 

MEMBERS - Archie Dryburgh, Sean W Marshall and Ronnie Ogilvie left the meeting - 39 Members present

Director Planning Housing and Environment Services

5 SCOTTISH FIRE AND RESCUE SERVICE - CONSULTATION ON THE DRAFT STRATEGIC PLAN - REPORT BY CHIEF EXECUTIVE

Decision

 

AGREED

 

5.1     to participate in the joint response with other local partners to the Scottish Fire and Rescue Service; and

 

5.2     additions to the draft response to the Scottish Fire and Rescue Service draft Strategic Plan.

Senior Manager Planning and Performance

ELECTORAL ISSUES
6 EUROPEAN PARLIAMENTARY ELECTIONS AND SCOTTISH REFERENDUM 2014 - DESIGNATION OF POLLING DISTRICTS AND POLLING PLACES - REPORT BY RETURNING OFFICER

PROCEDURE - Members agreed to withdraw delegation from the Policy and Resources Committee to consider this matter

 

Decision

 

6.1     NOTED that a statutory review of polling districts and polling places would proceed for a 4 week period commencing 1 October 2013;

 

6.2     AGREED to delegate to the Returning Officer to progress this review and report back to the full Council at its meeting on 28 November 2013; and

 

6.3     ENDORSED the requirement for the Council to supply the Returning Officer with necessary staff and that Managers must co-operate fully in this regard and release staff on the basis of paid leave i.e. not from annual leave.

Elections Manager

REPORTS
7 ANNUAL TREASURY MANAGEMENT REPORT 2012/13 - REPORT BY HEAD OF FINANCE

Decision

 

NOTED 

 

7.1     the treasury management activities for the year 2012/13 resulting in a net debt position of £148.839m at 31 March 2013; and

 

7.2     the transactions and debt performance during 2012/13, including net interest paid of £8.101m.

Treasury Insurance Officer

8 MINUTES FOR APPROVAL/NOTING

Decision

 

Summary as detailed at the Appendix.

 
9 ANY OTHER BUSINESS DEEMED URGENT BY THE LEADER DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Leader due to the need for a decision.

 

Action Details

ItemDetail
4 Action by Director Planning Housing and Environment Services - Actions completed
5 Action by Senior Manager Planning and Performance - Agreed actions implemented as directed
6 Action by Elections Manager - Review completed and reported to Policy & Resources Committee on 3 December 2013

http:egenda.dumgal.gov.uk/aksdumgal/users/public/admin/kab12.pl?cmte=PRC&meet=29&arc=71
7 Action by Treasury Insurance Officer - Continually being monitored and any exceptions will be reported to Committee.