Dumfries Common Good Sub Committee Minutes

Date:
Monday 29 June 2015
Time:
6:00PM
Place:
Municipal Chambers, Buccleuch Street, Dumfries

Attendance Details

Members:
Ted Thompson (Chairman)-Lochar
Andy Ferguson-North West Dumfries
Jack Groom-Nith
Ivor A Hyslop-Lochar
Jeff Leaver-Lochar
John Martin-Nith
Tom A McAughtrie-Abbey
David J McKie-North West Dumfries
Ronnie Nicholson-North West Dumfries
Colin Smyth-Nith
Hugh McCreadie-Community Council Representative
David Slater-Community Council Representative
Officials:
Rhona Lewis - Governance Officer
Roana Clark - Service Manager Area Framework Nithsdale
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

10 Members and 1 Community Council representative present.

2 DECLARATIONS OF INTEREST

NONE declared.

3 MINUTE OF MEETING OF 30 MARCH 2015

Decision


APPROVED.


Community Council Representative - David Slater entered the meeting - 10 Members and 2 Community Council representatives present.

4 DUMFRIES COMMON GOOD PROPOSED CRITERIA 2016 - REPORT BY HEAD OF IMPROVEMENT AND ENGAGEMENT AND COMMUNITY SERVICES

Decision

 

4.1     NOTED the existing criteria for Dumfries Common Good Grant Fund;

 

4.2     CONSIDERED the proposed criteria for Dumfries Common Good Fund for 2016 and further amended as detailed in the Appendix; and


4.3     AGREED to submit the updated criteria for Dumfries Common Good Fund for 2016 at the next Dumfries Common Good Sub Committee on 28 September 2015 for approval.
 

5 DUMFRIES COMMON GOOD COMMUNITY USE OF LAND - REPORT BY HEAD OF IMPROVEMENT AND ENGAGEMENT AND COMMUNITY SERVICES

Decision

 

5.1     NOTED the existing application process for authorising community use of all land and parks within the remit of Dumfries and Galloway Council; and

 

5.2      AGREED the proposed process as detailed below:

5.2.1  when permission was requested for land or parks deemed as Dumfries Common Good and the activity was for community use with no cost to participants, delegated authority would be given to the Service Manager Area Framework and CLD, Nithsdale to agree subject to:-

•   All aspects of the application process had been completed and that Neighbourhood Services had no objection
•   The organisation did not charge for entry
•   All inhabitants of Dumfries Burgh and surrounding area could participate
•   The event/activity lasted no longer that 48 hours
•   The area would be left in the same way as it was provided
•   No alcohol would be consumed at the event
•   The event/activity benefited Dumfries Burgh
•   There was at least 6 weeks’ notice provided

 

5.2.2  where there was any doubt in this process by the Service Manager, Members of Dumfries Common Good Sub Committee would be emailed for their comments; and

5.2.3  should Members have concerns the matter would be brought to Dumfries Common Good Sub Committee for consideration and these would include any retail or service costs to the public.
 

6 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no item of business deemed urgent by the Chairman due to the need for a decision.