Castle Douglas Common Good Fund Sub Committee Minutes

Date:
Tuesday 7 July 2015
Time:
9:00am
Place:
Town Hall, Castle Douglas

Attendance Details

Members:
Finlay Carson (Chairman)-Castle Douglas and Glenkens
Brian Collins-Castle Douglas and Glenkens
George N Prentice-Castle Douglas and Glenkens
Officials:
John Enos - Service Manager Area Framework & CLD Stewartry
Andrew Maxwell - Senior Technician Estate Management
In attendance:
Jock Purdie - Representative of Castle Douglas Community Council
Apologies:
Martin Fortnum - Representative of Castle Douglas Community Council
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

3 Members present, 1 Community Council representative and 1 apology.

 
2 DECLARATIONS OF INTEREST

NONE declared.

 
3 MINUTE OF MEETING OF 27 MARCH 2015

Decision

 

APPROVED.

 
4 FINANCIAL PLAN 2015/16 AND OUTTURN TO 31 MARCH 2015 - REPORT BY FINANCE OFFICER

Decision 

 

NOTED

 

4.1 the Financial Plan for 2015/16 forecasts that £11,600 would be available for disbursement; and

 

4.2 based on the forecast outturn for 2013/14 there is free income of £21,611 that could be distributed.
 

 
5 CLOCK TOWER FLAT, CASTLE DOUGLAS - REPORT BY DIRECTOR CORPORATE SERVICES

Decision 

 

NOTED

 

5.1 the feasibility and costs of providing insulation and upgrading the heating system at the Clock Tower, Castle Douglas, which is Common Good property; and

 

AGREED

 

5.2 that Castle Douglas Common Good Fund would fund up to £9,500 of invoiced costs to provide roof insulation and gas central heating, conditional on seeking grant funding for the loft insulation and the improvement of the decoration of the stairwell; and

 

5.3 to resume letting of the building as temporary homeless accommodation in conjunction with the Homelessness Service, and that assurances for a commitment to an economic letting period be sought.
 

Senior Manager Property & Architectural Services

6 APPLICATION FOR FINANCIAL ASSISTANCE - REPORT BY HEAD OF IMPROVEMENT AND ENGAGEMENT AND COMMUNITY SERVICES

Decision

 

NOTED

 

6.1 that, based on the free income available for grants, from the Common Goods 2015/16 Financial Plan free income of £11,600 would be available for distribution; and

 

AGREED

 

6.2 to award Castle Douglas Development Forum up to £2,500 towards a new www.castledouglas.info website for the Castle Douglas Community.
 

 
7 CASTLE DOUGLAS COMMON GOOD FUND CASTLE DOUGLAS COMMUNITY COUNCIL: APPLICATION FOR FINANCIAL ASSISTANCE

Decision

 

AGREED

 

7.1 payment of funds to the Castle Douglas Community Council for disbursements made to local organisations totalling £1,225.60 in 2014/15 in accordance with the annual grant allocation;

 

7.2 payment of funds to the Castle Douglas Community Council for disbursements made to local organisations totalling £127.62 in 2013/14, in accordance with the annual grant allocation;

 

7.3 payment of funds to the Castle Douglas Community Council for disbursements made to local organisations totalling £1,860.81 in 2012/13 in accordance with the annual grant allocation; and

 

7.4 that a report on future grant funding arrangements be brought to the next meeting of the Committee.
 

Area Committee Administrator - Stewartry

8 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no item of business deemed urgent by the Chairman due to the need for a decision.

 

Action Details

ItemDetail
5 Action by Senior Manager Property & Architectural Services - Agreed actions being implemented
7 Action by Area Committee Administrator - Stewartry - A Report was presented to the Castle Douglas Common Good Sub-Committee on 22 September 2015, proposing revised grant arrangements which were subsequently agreed.