Community and Customer Services Committee Minutes

Date:
Tuesday 8 March 2016
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Tom A McAughtrie (Chairman)-Abbey
John Martin (Vice Chairman)-Nith
Graham Bell-North West Dumfries
Finlay Carson-Castle Douglas and Glenkens
Brian Collins-Castle Douglas and Glenkens
Archie Dryburgh-Annandale East and Eskdale
Andy Ferguson-North West Dumfries
Patsy Gilroy-Dee
Jack Groom-Nith
Yen Hongmei Jin-Lochar
Gail Macgregor-Annandale North
Jane S Maitland-Dee
Sean W Marshall-Annandale South
Jim McClung-Wigtown West
Marion McCutcheon-Stranraer and North Rhins
Davie Stitt-Abbey
John Syme-Mid and Upper Nithsdale
Stephen Thompson-Annandale North
Officials:
Derek Crichton - Director Communities
Karen Brownlie - Service Manager Change Programme
Colin Freeman - Service Manager Cultural Services
Stuart Hamilton - Principal Officer Safe and Healthy Communities
Harry Hay - Head of Customer Services
Lucy Irons-Young - Governance Officer
Andrew Pattie - Head of Service Strategic Support (West)
Kirsty Peden - Service Manager Area Framework and CLD (Nithsdale)
Anne Ramsbottom - Museums Curator (West)
Lee Seton - Service Manager Leisure and Sport
Harry Thomson - Head of Civic and Local Services
In attendance:
Michelle McCoy - Interim Director of Public Health
Apologies:
Graham Nicol - Mid Galloway
Willie Scobie - Stranraer and North Rhins
Graeme Tait - Annandale North
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

17 Members present, 3 apologies.  

 
2 DECLARATIONS OF INTEREST

Yen Hongmei Jin declared an interest in Item 5 Community Planning and Engagement by virtue of the fact that she was Chairman of the Dumfries and Galloway Multicultural Association (DGMA) Board of Directors and declared that the interest was such that she would leave the meeting during the consideration of that item.         

 
3 MINUTE OF MEETING OF 15 DECEMBER 2015

Decision

 

APPROVED.

 

MEMBER - Gail Macgregor entered the meeting - 18 Members present.   

 

 
4 DG HEALTH AND WELLBEING RESOURCING, PERFORMANCE AND INTEGRATION REPORT - REPORT BY HEAD OF LIFELONG LEARNING AND WELLBEING.

Decision

 

NOTED

 

4.1     the budget provision as detailed in the report;

 

4.2     the development of NHS Dumfries and Galloway's Public Health Directorate Strategic Framework and the priorities identified in the framework;

 

4.3     REVIEWED the draft DG Health and Wellbeing Outcome Focused Plan;

 

AGREED

 

4.4     to scrutinise the key performance information; and

 

4.5     to scrutinise the performance in outcome areas.        

 

MEMBER - Yen Hongmei Jin declared an interest in the following item and left the meeting during the consideration of the item - 17 Members present. 

Principal Officer Safe and Healthy Communities

5 COMMUNITY PLANNING AND ENGAGEMENT - REPORT BY DIRECTOR COMMUNITIES.

Decision

 

5.1     ACKNOWLEDGED the work undertaken to complete the Enabling Community Empowerment Service Review;

 

AGREED

 

5.2    the Review Team’s recommendation of Option 2 Delivering Community Empowerment in Partnership (which encompassed Option 1) as the preferred way forward;

 

5.3     to support the Communities Directorate taking forward Community Planning and Engagement as detailed in the report and the Service Review Delivery Plan; and

 

5.5     RECOMMENDED that the relevant findings of the Enabling Community Empowerment Service Review relating to the remit of Area Committees be considered by the Review of Schemes Sub Committee when reviewing the future role of Area Committees.

 

MEMBER - Yen Hongmei Jin re- entered the meeting - 18 Members present.

 

MEMBER - Graham Bell left the meeting - 17 Members present. 

Service Manager Area Framework Nithsdale

6 BUDGET AND INCOME PRESSURES - LEISURE AND SPORT AND CULTURAL SERVICES - REPORT BY HEAD OF CUSTOMER SERVICES

VOTE


6.1.1 MOTION by THOMAS A MCAUGHTRIE seconded by ARCHIE DRYBURGH to agree Option 8b - North West Dumfries (Ward 7), Lochar (Ward 9) and Nith (Ward 10) as being the preferred option for the proposed changes to the facility opening hours.


6.1.2 AMENDMENT by ANDY FERGUSON seconded by JIM MCCLUNG to agree Option A - Nith (Ward 10) as being the preferred option for the proposed changes to the facility opening hours.
 

6.1.3 On a vote taken by roll call, Members voted as follows:- 
 

Motion - 13 Votes being:-
 

Thomas A McAughtrie, John Martin, Finlay Carson, Archie Dryburgh, Patsy Gilroy, Jack Groom, Yen Hongmei Jin, Gail Macgregor, Jane Maitland, Sean Marshall, Marion McCutcheon, David Stitt and John Syme.
 

Amendment - 4 Votes being:-
 

Brian Collins, Andy Ferguson, Jim McClung and Stephen Thompson. 
 

Decision

 

6.1.4 AGREED that the proposed changes to the facility opening hours at Option 8b - North West Dumfries (Ward 7), Lochar (Ward 9) and Nith (Ward 10) be taken forward.
 

VOTE 

 

6.1.5 MOTION by JIM MCCLUNG seconded by THOMAS A MCAUGHTRIE to reduce the level of spend on library lending items by 5% and that there should be no change in the charges to Leisure and Sport Fitness Suite.
 

6.1.6 AMENDMENT by JANE S MAITLAND seconded by FINLAY CARSON to reduce the level of spend on library lending items by 10% and to increase the charges to Leisure and Sport Fitness Suite so as to be in line with the national average charge for Scotland of £5.37.
 

6.1.7 On a vote taken by roll call, Members voted as follows:-
 

Motion - 13 Votes being:-
 

Thomas A McAughtrie, John Martin, Brian Collins, Archie Dryburgh, Andy Ferguson, Jack Groom, Yen Hongmei Jin, Sean Marshall, Jim McClung, Marion McCutcheon, David Stitt, John Syme and Stephen Thompson.
 

Amendment - 4 Votes being:-
 

Finlay Carson, Patsy Gilroy, Gail Macgregor and Jane Maitland.
 

Decision
 

6.1.8 AGREED to reduce the level of spend on library lending items by 5% and that there should be no change in the charges to Leisure and Sport Fitness Suite.
 

6.1 CONSIDERED the results of the information and customer engagement exercise; and
 

6.2 AGREED to implement the proposals as detailed, in order to deliver a balanced budget for Leisure and Sport and Cultural Services in 2016/17 onwards with the following amendments being made at Appendix 1 - to reduce the level of spend on library lending items by 5% and that there be no change in the charges to Leisure and Sport Fitness Suite and at Appendix 2 - that the proposed changes to the facility opening hours at Option 8b - North West Dumfries (Ward 7), Lochar (Ward 9) and Nith (Ward 10) be taken forward.
 

MEMBER - Jack Groom and Yen Hongmei Jin left the meeting - 15 Members present. 

    

Service Manager Cultural Services, Service Manager Leisure and Sport
7 KIRKCUDBRIGHT ARTISTS' COLLECTION - A COLLECTION OF NATIONAL SIGNIFICANCE - REPORT BY HEAD OF CIVIC AND LOCAL SERVICES

Decision

 

7.1     RECOGNISED the success of Dumfries and Galloway Museums and Galleries Service in achieving an Award of Recognition as a Collection of National Significance for its' Kirkcudbright Artists' collection of fine and decorative art; and

 

7.2     AGREED to receive a report to the 19 May 2016 meeting of this Committee on the Galloway Hoard which would encompass the strategic framework to display the hoard locally and that would take cognisance of any external claims that could be made in relation to the hoard.   

Head of Integrated Transport and Commissioning

8 COSLA AWARD - BEAT THE STREET INITIATIVE - REPORT BY HEAD OF LIFELONG LEARNING AND WELLBEING

Decision

 

8.1     REVIEWED the overall success of Beat the Street; and

 

8.2     RECOGNISED the success the project had achieved to date in the 2016 COSLA Excellence Awards.

 
9 UPDATE ON THE COMMUNITY FACILITIES REVIEW - REPORT BY HEAD OF CIVIC AND LOCAL SERVICES

Decision

 

AGREED

 

9.1     to consider the progress which had been made in implementing the Community Facilities Review with 25 out of the 29 community facilities having completed the process;

 

9.2     to set a target date of 1 July 2016 for the four facilities to be managed by the Community/Management Committee/Trust utilising one of the three options to achieve the remaining revenue budget savings of £20,106;

 

9.3     CONSIDERED the request from Wigtown Area Committee, and AGREED that in order to maintain a consistent application of the current process, that consultation in the event of future closure of facilities being considered would be undertaken through Ward Members and if necessary would be the subject of a report to a future meeting of this Committee; and

 

9.4     AGREED that a further progress report would be presented to this Committee in September 2016.

Service Manager Change Programme
10 COMMUNITY COUNCILS ACROSS DUMFRIES AND GALLOWAY - REPORT BY HEAD OF CIVIC AND LOCAL SERVICES

Decision

 

10.1    NOTED that 91 Community Councils had been established in Dumfries and Galloway; and

 

10.2    RECOMMENDED to Full Council that it amended the Dumfries and Galloway Scheme for the Establishment of Community Councils to remove the requirement for Community Councils to dissolve should they fail to agree a constitution within three months of the Community Council Elections, and to replace this with a conditional dissolution, to the effect that a Community Council which has not adopted a constitution within three months "may be dissolved" acknowledging that any amendments to the Scheme can only be made following a process of consultation as required by Section 53 of the Local Government (Scotland) Act 1973.

Principal Officer External Funding, Service Manager Resource Planning

11 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

NOTED that there was no item of business deemed urgent by the Chairman due to the need for a decision.

 

Action Details

ItemDetail
4 Action by Principal Officer Safe and Healthy Communities - There was no further action identified for this report.

The decision is detailed below for information -

NOTED

4.1 the budget provision as detailed in the report;

4.2 the development of NHS Dumfries and Galloway's Public Health Directorate Strategic Framework and the priorities identified in the framework;

4.3 REVIEWED the draft DG Health and Wellbeing Outcome Focused Plan;

AGREED

4.4 to scrutinise the key performance information; and

4.5 to scrutinise the performance in outcome areas.


The decision is detailed below for information -

NOTED

4.1 the budget provision as detailed in the report;

4.2 the development of NHS Dumfries and Galloway's Public Health Directorate Strategic Framework and the priorities identified in the framework;

4.3 REVIEWED the draft DG Health and Wellbeing Outcome Focused Plan;

AGREED

4.4 to scrutinise the key performance information; and

4.5 to scrutinise the performance in outcome areas.
5 Action by Service Manager Area Framework Nithsdale - The enabling Community Empowerment implementation team is established and will take forward the agreed delivery plan
7 Action by Head of Integrated Transport and Commissioning - Exempt reports on Kirkcudbright Art Gallery Project and Galloway Viking Hoard scheduled a Communities Committee on 16 August 2016
10 Action by Service Manager Resource Planning - Action Complete. Covered in report to Full Council scheduled for 24 March 2016

Action by Principal Officer External Funding - Completed - report scheduled at Full Council in March 2016