Audit, Risk and Scrutiny Committee Minutes

Date:
Friday 23 June 2017
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Ian Carruthers (Chairman)-Annandale South
Graham Bell-North West Dumfries
Patsy Gilroy-Dee and Glenkens
Iain Howie-Castle Douglas and Crocketford
Graham Nicol-Mid Galloway and Wigtown West
Matthew Ronnie-Mid and Upper Nithsdale
Willie Scobie-Stranraer and the Rhins
Officials:
Rhona Lewis - Head of Legal and Democratic Services
Paul Clarkin - Head of Organisational Development, Human Resources and Assets
Sean Barrett - Finance and Information Manager
Lorna Campbell - Financial Wellbeing and Revenues Manager
Heather Carnochan - Performance and Improvement Manager
Anne Fair - Corporate Health and Safety Advisor
Alan Gass - Finance Officer Service
Kevin Geraghty - Chief Internal Auditor
Jim O'Neill - Housing Manager
Lucy Irons-Young - Governance Officer
In attendance:
Robbie Fraser - Scottish Housing Regulator
Chloe Johnston - Grant Thornton
Tricia Meldrum - Audit Scotland
Lynn Sweeney - Scottish Housing Regulator
Apologies:
Jane S Maitland (Vice-Chairman) - Dee and Glenkens
Karen Carruthers - Annandale East and Eskdale
David Inglis - Mid Galloway and Wigtown West
Malcolm Johnstone - Nith
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

7 Members present, 4 apologies.

2 DECLARATIONS OF INTEREST

NONE declared.

3 DELEGATION TO AUDIT, RISK AND SCRUTINY COMMITTEE - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Decision

 

NOTED the remit of the Audit, Risk and Scrutiny Committee as detailed at paragraph 3.2 in the report.

4 ROLE, REMIT AND FUNCTION OF AUDIT, RISK AND SCRUTINY COMMITTEE - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Decision

 

AGREED

 

4.1     to examine the remit and delegations of this new Committee to ensure it fulfils its functions following a focused training and facilitated workshop programme during the Summer that would provide Members with a full understanding of the requirements of this Committee; and

 

4.2     to bring an update report to the September meeting of this Committee.

5 LOCAL AREA NETWORK - LOCAL SCRUTINY PLAN 2017/18 - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Decision

 

NOTED the Local Scrutiny Plan 2017/18 for Dumfries and Galloway Council, attached as an Appendix  to the report.

 

MEMBER - Graham Bell left the meeting - 6 Members present

6 INTERNAL AUDIT REPORTS ISSUED - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

NOTED the internal audit reports finalised.

 

MEMBER - Willie Scobie left the meeting - 5 Members present

7 OUTTURN AGAINST THE 2016-17 INTERNAL AUDIT PLAN AND CONTROLS ASSURANCE STATEMENT - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

NOTED 

 

7.1      the progress made on the 2016-17 internal audit plan as detailed in Appendix 1 to the report; and

 

7.2      the internal audit’s Controls Assurance Statement for 2016-17 (Appendix 2 to the report) which gave a positive assurance on the Council’s internal control arrangements for the year.

 

8 INTERNAL AUDIT - STRATEGIC PLAN 2017-20 AND ANNUAL PLAN 2017-18 - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

AGREED, to approve in principle,  the strategic internal audit plan for 2017-2020 and the annual plan for 2017-18 as detailed in Appendix 1 to the report and FURTHER AGREED that any revisions arising from the Summer training/workshop programme be brought back to the September meeting of the Committee.

9 MEMBERSHIP OF JOINT SAFETY COMMITTEE - REPORT BY HEAD OF ORGANISATIONAL DEVELOPMENT, HUMAN RESOURCES AND ASSETS

Decision

 

AGREED

 

9.1     to nominate Ian Carruthers, Iain Howie and Matthew Ronnie to the Joint Safety Committee as detailed at paragraph 3.4 to the report.

 

9.2     to receive a report at the September meeting of the Committee seeking nominations for the vacancies on the Joint Safety Committee and to consider whether these vacancies should be filled by other Members of this Committee or offered on a cross-party basis

10 HEALTH AND SAFETY PROGRESS REPORT - REPORT BY HEAD OF ORGANISATIONAL DEVELOPMENT, HUMAN RESOURCES AND ASSETS

Decision

 

10.1     REVIEWED the summary of performance for the Corporate Health & Safety Plan for the period 1 October 2016 to 31 March 2017 as detailed in the Appendix 1 to the report; and

 

10.2     SCRUTINISED the exception reporting at Appendix 2 to the report which details activities that are not on target.

11 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no further business deemed urgent by  the Chairman due to the need for a decision.