Audit and Risk Management Committee Minutes

Date:
Thursday 22 September 2016
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Gillian Dykes (Chairman)-Mid and Upper Nithsdale
Graham Bell-North West Dumfries
Archie Dryburgh-Annandale East and Eskdale
David J McKie-North West Dumfries
George N Prentice-Castle Douglas and Glenkens
Willie Scobie-Stranraer and North Rhins
Davie Stitt-Abbey
Ted Thompson-Lochar
Andrew S Wood-Mid and Upper Nithsdale
Officials:
Rhona Lewis - Head of Legal and Democratic Services
Harry Hay - Head of Customer Services
Lorna Campbell - Financial Wellbeing and Revenues Manager
Paul Garrett - Head of Finance and Procurement
Karen McNish - Finance Officer
Alistair Speedie - Director Economy, Environment and Infrastructure
Ewan Green - Head of Economic Development
Judex Paul - Information Management and Complaints Manager
Kristy Palmer - Administrative Officer
Richard Fox - Finance Officer Audit
Wendy Anderson - Pay and Employment Manager
Lucy Irons-Young - Governance Officer
In attendance:
Margaret Kerr - PwC
Jacqueline McKillop - PwC
Apologies:
Patsy Gilroy (Vice-Chairman) - Dee
Alistair Geddes - Mid Galloway
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

10 Present, 2 Apologies.

 
2 DECLARATIONS OF INTEREST

Andrew Wood declared an interest in Item 4 by virtue of the fact his company is mentioned, but determined that his interest was such that there was no requirement for him to leave the meeting for consideration of this item.

 
3 MINUTE OF MEETING OF 17 MAY 2016

Decision

 

APPROVED

 

PROCEDURE - The Chairman intimated that, with the consent of Members, she intended to take item 10 - Homelessness Service - Improvement Activity next. This was agreed. The items in this Minute are recorded in the order in which they appeared on the Agenda calling the meeting.

 
4 REPORT BY EXTERNAL AUDIT ON THE 2015/16 AUDIT OF DUMFRIES & GALLOWAY COUNCIL - REPORT BY HEAD OF FINANCE & PROCUREMENT

Decision

 

4.1     RECEIVED the external auditors' report on the 2015/16 audit; 

 

4.2     NOTED that no issues have been identified in the course of the audit which have impacted on the fairness of the financial statements submitted for audit; 

 

4.3     APPROVED the audited accounts which will be certified by the Head of Finance and Procurement and PWC after this meeting; and 

 

4.4     NOTED that the certified accounts and the summarised accounts will be made available to all Members before 31 October 2016, when they will be available on the Council's website.

 
5 REPORT BY EXTERNAL AUDIT ON THE 2015/16 AUDIT OF DUMFRIES & GALLOWAY COUNCIL PENSION FUND - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Decision

 

5.1     RECEIVED the external auditors' report on the 2015/16 audit;

 

5.2     NOTED that no issues have been identified in the course of the audit which have impacted on the fairness of the financial statements submitted for audit;

 

5.3     APPROVED the audited accounts which will be certified by the Head of Finance and Procurement and PWC after this meeting; and

 

5.4     NOTED that the certified accounts will be made available to all Members before 31 October 2016, when they will be available on the Council's website.

 

MEMBER - Graham Bell and George Prentice left the meeting - 8 Members Present.

 
6 EXTERNAL AUDIT REPORTS ISSUED - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

6.1     NOTED and COMMENTED on the external audit report: Stranraer Slipway: Audit Scotland Best Value Review to the report.

 

6.2     AGREED that all services consider the contents of this report and that learning points are taken into consideration when delivering all future projects.

 
7 ANNUAL COMPLAINTS MONITORING REPORT 2015-2016 - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

APPROVED
7.1     the Annual Complaints Monitoring Report for 2015-2016 as detailed in the Appendix to the report; 

 

7.2     the publication of this report on our Council's website; and 

 

7.3     NOTED the approved report will be forwarded to the Scottish Public Services Ombudsman's Office (SPSO).

 

7.4     COMMENDED the work undertaken by front line staff.

 

MEMBER - Willie Scobie left the meeting - 7 Members present.

 
8 INTERNAL AUDIT REPORTS ISSUED - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

NOTED the internal audit reports finalised.

 
9 PERFORMANCE AGAINST INTERNAL AUDIT ACTION PLANS - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

NOTED the progress made in implementing internal audit recommendations as detailed in the Appendix to the report.

 
10 HOMELESSNESS SERVICE - IMPROVEMENT ACTIVITY - REPORT BY DIRECTOR COMMUNITIES

Decision

 

NOTED
10.1     the presentation on improvement activity associated with the homelessness service;

 

10.2     the progress being made and the arrangements in place for future reporting to the Communities Committee; and

 

10.3     AGREED that a further report on the Homelessness Service be presented to this Committee in six months.

Head of Customer Services

11 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no other business deemed urgent by the Chairman due to the need for a decision.

 

Action Details

ItemDetail
10 Action by Head of Customer Services - Arrangements will be made to submit a follow up report to the 16 February 2017 Audit and Risk Management Committee.