Annandale and Eskdale Area Committee (Business) Minutes

Date:
Wednesday 28 March 2018
Time:
10:00am
Place:
Council Chambers, Town Hall, Annan

Attendance Details

Members:
Stephen Thompson (Chairman)-Annandale North
Richard Brodie-Annandale South
Archie Dryburgh-Annandale East and Eskdale
Doug Fairbairn-Annandale North
Henry McClelland-Annandale South
Ronnie Tait-Annandale East and Eskdale
Officials:
Stuart Hamilton - Ward Manager Annandale East and Eskdale
Steven Herriott - Head of Infrastructure and Transportation
Liz Manson - Community Planning and Engagement Manager
Claire Rogerson - Governance Officer
Tony Topping - Team Leader Network Strategy and Road Safety
Harry Thomson - Head of Civic and Local Services
In attendance:
Susan Maxwell - Watch Manager Scottish Fire and Rescue Service
Colin McKenna - Station Manager Annandale and Eskdale Scottish Fire and Rescue Service
Hamish McGhie - Local Senior Officer, Scottish Fire and Rescue Service
Stephen Stiff - Chief Inspector, Police Scotland V Division
Apologies:
Adam Wilson (Vice-Chairman) - Annandale North
Ian Carruthers - Annandale South
Karen Carruthers - Annandale East and Eskdale
Gail Macgregor - Annandale North
Sean W Marshall - Annandale South
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

4 Members present, 5 Apologies, 2 not present at start of meeting

2 DECLARATIONS OF INTEREST

Ronnie Tait declared an interest in Item 9 by virtue of the fact that he is a Director of the Eskdale Foundation and had determined that his interest was such that there was a requirement for him to leave the meeting during consideration of the item.

 

Archie Dryburgh declared an interest in Item 9 by virtue of the fact that he is a Trustee of the Eskdale Foundation and had determined that his interest was such that there was no requirement for him to leave the meeting during consideration of the item.

 

Richard Brodie declared an interest in Item 10 by virtue of the fact that he is Chairman of  the Annan Harbour Trust and had determined that his interest was such that there was a requirement for him to leave the meeting during consideration of the item.

 

Ronnie Tait declared an interest in Item 10 by virtue of the fact that he is a Community Councillor on Langholm Ewes and Westerkirk Community Council  and had determined that his interest was such that there was a requirement for him to leave the meeting during consideration of the item.


 

3 MINUTE OF MEETING OF 29 NOVEMBER 2017

Decision

 

APPROVED

4 MINUTE OF MEETING LOCKERBIE AND LOCHMABEN COMMON GOOD FUND 6 MARCH 2018

Decision

 

 DEFERRED

5 POLICE SCOTLAND, ANNANDALE AND ESKDALE 6 MONTH PERFORMANCE UPDATE: 1 APRIL 2017 - 30 SEPTEMBER 2017- REPORT BY HEAD OF CIVIC AND LOCAL SERVICES

Member - Henry McClelland entered the meeting - 5 Members present

 

Decision

 

5.1     SCRUTINISED the performance report from Police Scotland for the period 1 April 2017 to 30 September 2017 for the Annandale and Eskdale Area, as detailed in Appendix 2 of the report;


5.2      AGREED to request that Police Scotland consider including information on financial harm activities and fraud information in their performance reports along with trend information similar to Scottish Fire and Rescue Service reports and; and


5.3     COMMENDED the local Officers for their commitment and diligence, particularly during the recent bad weather.
 

6 SCOTTISH FIRE AND RESCUE SERVICES, ANNANDALE AND ESKDALE 7 MONTH PERFORMANCE UPDATE: 1 APRIL 2017 - 31 OCTOBER 2017- REPORT BY HEAD OF CIVIC AND LOCAL SERVICES

 Member - Doug Fairbairn entered the meeting - 6 Members present

 

Decision

 

6.1     SCRUTINISED the performance report for Dumfries and Galloway from the Scottish Fire and Rescue Service for the period 1 April 2017 to 31 October 2017 as detailed in Appendix 1 of the report;

 

6.2     COMMENDED the local Officers for their high standard of service, particularly as they were volunteers;

 

6.3     AGREED to receive a presentation on public consultation on the safe and planned future of the Scottish Fire and Rescue Service as detailed in Appendix 2 of the report; and

 

6.4     AGREED to recommend to the Police and Fire and Rescue Service Sub-Committee that the following points be included in the Council’s response to the consultation document.

  • welcome the broader role of the Scottish Fire and Rescue Service
  • commitment to maintaining staffing levels
  • support new Inspection role subject to forthcoming legislation
  •  importance of effective Information Technology in appliances
  • support the planned four year transition period
  • briefings for local people to communicate these future developments
  • support proposal to have 2 of the rural Officers in our region
  • retaining rural stations
7 DIRECTORS SIX MONTH ASSESSMENT OF BUSINESS PLAN PERFORMANCE - ECONOMY, ENVIRONMENT & INFRASTRUCTURE 2017/18 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE.

Decision

7.1     REVIEWED the overall summary of performance in the Annandale & Eskdale Area and how it contributed, and compared with the overall Economy, Environment and Infrastructure performance as detailed in the Appendix of the report; and

 

7.2     NOTED the Area based achievements and developments as detailed in the Key Highlights section of the report.
 

8 DIRECTORS SIX MONTH ASSESSMENT OF COMMUNITIES BUSINESS PLAN 2015-2018 PERFORMANCE (1 APRIL TO 30 SEPTEMBER 2017) - REPORT BY DIRECTOR COMMUNITIES.

Decision

 

8.1     REVIEWED the overall summary of performance in the Annandale and Eskdale Area and how it contributed, and compared with the overall Communities performance as detailed in the Appendix of the report;

8.2     NOTED the Area based achievements and developments as detailed in the Key Highlights section of the report; and

8.3     AGREED to request the Communities Committee to consider future performance reports having a more detailed breakdown of library usage providing information for individual facilities.
 

9 FORMER POLICE STATION BUCCLEUCH SQUARE LANGHOLM - PROPOSED COMMUNITY ASSET TRANSFER- REPORT BY DIRECTOR OF COMMUNITIES

Member - Ronnie Tait left the meeting - 5 Members present

Decision

CONSIDERED


9.1      the Eskdale Foundation’s Business Plan, as detailed in Appendix 1 of the report, for the community asset transfer of the Former Police Station, Buccleuch Square, Langholm;

9.2     the options available to the Council as described at paragraph 3.14 of the report; and

9.3      AGREED to recommend Option 2 to Policy and Resources Committee being that a Community Asset Transfer to the Eskdale Foundation be made for the nominal sum of £1, with the condition that the required capital funding for the project is secured by 30 November 2018.

ADJOURNMENT OF MEETING - The meeting adjourned at 12.05pm and reconvened at 12.15pm with 6 Members present being:-

Richard Brodie, Archie Dryburgh, Doug Fairbairn, Henry McClelland, Ronnie Tait and Stephen Thompson.
 

10 DISCRETIONARY GRANT BUDGET PERFORMANCE MONITORING 2017/18 - REPORT BY DIRECTOR COMMUNITIES

Decision

 

NOTED

 

10.1     the performance monitoring information from applicants who received Annandale and Eskdale Area Committee Discretionary Grant Funding in 2017/18 detailed in Appendix 2 and summarised in paragraph 3.10 of the report; and

 

10.2     that over 971 volunteers had been involved in the delivery of 42 local projects and over £1.2M had been invested in projects in the local Annandale & Eskdale area.

11 ANNANDALE AND ESKDALE AREA COMMITTEE DISCRETIONARY GRANT BUDGET 2018/19 APPLICATIONS FOR FUNDING - REPORT BY DIRECTOR COMMUNITIES

Decision

NOTED

 

11.1     the total funding available for disbursement in 2018/19 as agreed by Dumfries and Galloway Council on 27 February 2018 and set out in paragraphs 3.1 - 3.4 of the report;

 

11.2     the Annandale and Eskdale Area Committee Discretionary Grant Criteria contained in Appendix 1 of the report;

 

11.3     CONSIDERED the ring fenced projects contained in Appendix 2 of the report; the scored applications contained in Appendix 3 of the report; and the Scoring Panel’s recommendations as set out in Appendix 4 of the report;


MEMBERS


Richard Brodie left the meeting for consideration of the application from Annan Harbour Trust and re-entered the meeting immediately after.


Ronnie Tait left the meeting for consideration of the application from Langholm Ewes and Westerkirk Community Council and re-entered the meeting immediately after.


11.4     AGREED the grant allocations as set out in the Appendix;

 

11.5     NOTED that £7,794.69 of Discretionary funding and £4,574.50 of Anti-Poverty funding remained available for disbursement; and

 

11.6     AGREED to promote a second round grant applications to be presented to a future meeting of this committee.
 

12 A709 HIGH STREET AND U39A BALCASTLE GARDENS, LOCHMABEN OBJECTION TO PROPOSED WAITING RESTRICTIONS AND DOCTORS PARKING PLACE- REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

12.1     NOTED the objection received in Appendix 3 of the report; and

12.2     AGREED to the implementation of the waiting restrictions and one place for doctors parking as advertised.
 

13 ELM ROAD, ANNAN: OPTIONS FOR PEDESTRIAN PROVISION - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

13.1     NOTED the outcome of the Questionnaire/ Comments sheet: Summary of Returns as set out in Appendix 6 of the report; and

 

AGREED

 

13.2     implementation of Option 2 being to alter existing pedestrian refuge areas to short lengths of footway and provide a demarcated pedestrian walkway between them, using coloured surfacing, as detailed in paragraph 4.4 and Appendix 3 of the report; and

 

13.3      not to make the minor design changes to Option 2 on the basis that this had not formed part of the consultation exercise and was not supported by Police Scotland.

14 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.