Annandale and Eskdale Area Committee (Business) Minutes

Date:
Wednesday 29 November 2017
Time:
10:00am
Place:
Council Chambers, Town Hall, Annan

Attendance Details

Members:
Stephen Thompson (Chairman) - Annandale North
Adam Wilson (Vice-Chairman) - Annandale North
Ian Carruthers - Annandale South
Karen Carruthers - Annandale East and Eskdale
Doug Fairbairn - Annandale North
Henry McClelland - Annandale South
Ronnie Tait - Annandale East and Eskdale
Officials:
Gillian Brydson - Head of Education
Nick Evans - Governance Officer
Stuart Hamilton - Ward Manager Annandale East and Eskdale
Liz Manson - Community Planning and Engagement Manager
Jimmy Marshall - Team Manager, Older People
Julie Shannon - Solicitor
In attendance:
Gary Sheehan - Locality Manager Annandale and Eskdale
Chief Inspector Stephen Stiff - Area Commander V Division Police Scotland
Apologies:
Richard Brodie - Annandale South
Archie Dryburgh - Annandale East and Eskdale
Gail Macgregor - Annandale North
Sean W Marshall - Annandale South
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

6 Members Present, 4 Apologies and 1 Member not present at the beginning of the meeting

2 DECLARATIONS OF INTEREST

Ian Carruthers declared an interest in item 6, Health and Social Care Performance Management Reporting for Area Committee by virtue of the fact that he is a Board member of Dumfries and Galloway Integration Joint Board but determined that his interest was such that he would not leave the meeting during discussion of this item of business.

 

Karen Carruthers declared an interest in item 6, Health and Social Care Performance Management Reporting for Area Committee by virtue of the fact that she is a substitute Board member of Dumfries and Galloway Integration Joint Board but determined that his interest was such that she would not leave the meeting during discussion of this item of business.

 

Ronnie Tait declared an interest in item 6, Health and Social Care Performance Management Reporting for Area Committee by virtue of the fact that he is a substitute Board member of Dumfries and Galloway Integration Joint Board but determined that his interest was such that he would not leave the meeting during discussion of this item of business.

 

Ian Carruthers declared an interest in item 8, Area Committee Discretionary Grant Budget 2017/ 18 Local Anti-Poverty Fund and Consolidation of balances by virtue of the fact that he is a member of  Annan Play Park Steering Group and determined that his interest was such that he would leave the meeting during discussion of this item of business.
 

Adam Wilson declared an interest in item 8, Area Committee Discretionary Grant Budget 2017/ 18 Local Anti-Poverty Fund and Consolidation of balances by virtue of the fact that members of his family are members of Lockerbie Scout Group but determined that his interest was such that he would not leave the meeting during discussion of this item of business.

3 MINUTE OF MEETING OF 25 OCTOBER 2017

Decision

 

APPROVED

4 MINUTE OF LOCKERBIE AND LOCHMABEN COMMON GOOD OF 29 AUGUST 2017

Decision

 

APPROVED

 

MEMBER - Doug Fairbairn entered the meeting - 7 Members present

5 CONSULTATION ON THE DRAFT DUMFRIES AND GALLOWAY LOCAL POLICING PLAN 2017 - 2020 - REPORT BY HEAD OF CIVIC AND LOCAL SERVICES

Decision

 

5.1     NOTED the draft Dumfries and Galloway Local Policing Plan 2017-2020;

 

5.2     AGREED the following points to be considered by Dumfries and Galloway Council on 12 December 2017 as part of the Council’s response to the draft Dumfries and Galloway Local Policing Plan 2017-2020:

  • reference to the Council’s Commitment about increased local accountability of the Scottish Police Authoirty
  • reference to the Council’s Commitment about relocation of Police Scotland services to our region
  • the importance of local policing over centralisation

5.3     Arising from the draft Plan, AGREED an update on the pilot Mental Health Triage scheme in the Annandale and Eskdale Area would be presented along with the next performance report.

6 HEALTH AND SOCIAL CARE - PERFORMANCE MANAGEMENT REPORTING FOR AREA COMMITTEE BUSINESS MEETINGS - REPORT BY HEAD OF SOCIAL WORK / CHIEF SOCIAL WORK OFFICER

Decision

 

6.1     REVIEWED and SCRUTINISED the overall summary of performance outlined in the Appendix of the report;

 

6.2     CONSIDERED the actions proposed were adequate to improve performance in support of the 9 National Health and Wellbeing Outcomes and the commitments of the Locality Plan; the future monitoring of areas which have not met the targets or aims; and RECOGNISED the areas of good practice/high performance where the target has been exceeded; and

 

6.3     to recommend to the Integration Joint Board (IJB) that consideration be given to the following:

  • to detail thejoined up approach by all agencies in the performance report which is to be established through the Local Housing Strategy (to be completed by March 2018)which will avoid duplication
  • to prioritise the upgrade of the Information Technology systems to allow better integrated working
  • to improve the format of the Performance Report to highlight areas of underperformance and priority areas

6.4      AGREED that the next performance report should include a presentation on the One Team approach; and

 

6.5      NOTED that as part of the IJB Participation and Engagement Strategy that the Council and local communities would be consulted on any changes to health and social care services in their area; and the minimum 12 week period should allow for this to be considered at scheduled Area Committee meetings
 

MEMBER - Ronnie Tait left the meeting - 6 Members present

7 DIRECTOR’S END OF YEAR ASSESSMENT OF THE CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING DIRECTORATE BUSINESS PLAN PERFORMANCE - REPORT BY DIRECTOR CYPLL

Decision

 

7.1     REVIEWED the overall summary of performance for CYPLL outlined in Appendix 1 of the report;

 

7.2     SCRUTINISED the exception reporting in Appendix 3 of the report and CONSIDERED whether the actions proposed are adequate to improve performance and future monitoring of areas which have not met the target

 

NOTED

 

7.3     the examples of good performance as detailed at Appendix 2 of the report;

 

7.4    the Attainment Summary 2016/2017 as set out in Appendix 4 of the report;

 

7.5    the literacy and numeracy summary 2016/2017 as set out in Appendix 5 of the report;

 

7.6    the detail of School Inspection at Applegarth Primary School carried out by Education Scotland at Appendix 6 of the report; and

 

7.7     the performance summary for Lifelong Learning and Wellbeing at Appendix 7 of the report.

8 AREA COMMITTEE DISCRETIONARY GRANT BUDGET 2017/18, LOCAL ANTI-POVERTY FUND AND CONSOLIDATON OF BALANCES - REPORT BY DIRECTOR COMMUNITIES

 

ADJOURNMENT OF MEETING - The meeting adjourned at 11.05am  to allow Members to consider an appendix addition which was omitted from the published papersand re-convened at 11.15am with 7 Members present being :-

 

Karen Carruthers, Ian Carruthers, Doug Fairbairn, Henry Mclelland; Ronnie Tait; Stephen Thompson, Adam Wilson

Decision

NOTED

8.1     the two awards declined by Social Enterprise Academy (Scotland) and Moffat Childcare to this Committee as detailed at paragraph 3.3 of the report;

8.2      the remaining funding of £62,015 (Discretionary Fund) and £2,808.50 (Anti-Poverty Fund)  available for disbursement in 2017/18 by this Committee as detailed at paragraph 3.3 of the report

8.3      REVIEWED the further information received in relation to the deferred application from AE038 Bankfoot House Ltd (Appendix 2 of the report) outlined in paragraphs 3.5 - 3.8 of the report and AGREED to award £5,000;

AGREED

8.4      the ring-fenced application in Appendix 3 of the report AE047 from Eastriggs Dornock and Creca Community Council - Village Flags - £189;

8.5      to award funding to the following scored application in Appendix 4 of the report from the Local Anti- Poverty Fund outlined in paragraph 3.10 of the report:-

AE053 - Moorside NucleUS SCIO - Green Project Room - Programme extras - £575

AE055 - Solway Credit Union - Part Time Administrator Salary - £2,500

8.6      to award funding to the following scored application in Appendix 4 of the report from the Discretionary Grant Budget Fund outlined in paragraph 3.11 of the report:-

AE045 - Annan Common Good Sub Committee - Haaf Net Project - £15,000

AE048 - St Columba's Playgroup - Creation of outdoor space and sensory area - £4,942

AE051 - Langholm and Canonbie Schools - Upgrade of 3G pitch facility for rugby usage - £3090 being 100% of the amount requested, having noted the significant contribution of the project to the Council Plan Commitment ‘to support children to be healthy and active’; and increasing community use of school facilities.

AE052 - Langholm Playcare - Administrator for Fund Finding - £1,377

AE054 - Langholm, Ewes and Westerkirk Community Council - Buccleuch Park redevelopment - £2,534

AE058 - APPS Group - Annan Play Park Steering Group - Ground Assessment - £3,000 being 100% of the amount requested, having noted the significant contribution of the project to the Council Plan Commitment ‘to support children to be healthy and active’; and that it also complements our Council’s investment in inclusive playparks across the region;


MEMBER - Ian Carruthers left the meeting - 6 Members present

AE059 - Melbourne Park Playing Field Trust - Improvement Project Phase 1 - £12,000 being 100% of the amount requested, having noted the significant contribution of the project to the Council Plan Commitment ‘to support children to be healthy and active’; the size of the local community which would benefit from the promotion of physical activity; and the positive benefit to the local economy;



MEMBER - Ian Carruthers re-entered the meeting - 7 Members present

8.7     not to award funding to the following applications in Appendix 4 of the report:-

AE043 - Kate's Kitchen - Equiping the vision

AE046 - Eastriggs Dornock Creca Community Council - Village Christmas Lights

AE049 - Powfoot Golf Club - Covered Driving Range Facility

AE050 - Moffat and District Community Council - Resilience Kitchen and Training Centre

AE057 - Women of the World - Woman of the World Weekly Engagement

AE60 - Kirkpatrick Fleming & District Community Council - Restoration of Village Hall Flooring

 

8.8     AE033  - Lockerbie Scouts - Refurbishment of hall exterior and interior - AGREED to continue this application for further information; and

8.9     AGREED to consolidate the remaining balances held in ring-fenced budgets into the general budget and FURTHER AGREED to carry forward the remaining budget to the 2018/19 Annandale and Eskdale Area Committee Discretionary Grant Budget .
 

9 ANNANDALE AND ESKDALE AREA COMMITTEE DISCRETIONARY BUDGET - ANNANDALE AND ESKDALE AREA CRITERIA 2018/19 - REPORT BY DIRECTOR COMMUNITIES.

Decision

 

AGREED

 

9.1      the Annandale and Eskdale Area Committee Discretionary Grant Budget Criteria and Eligibility for 2018/19 as detailed in Appendix 1 of the report;

 

9.2     the ring-fencing proposal as set out in paragraph 3.5 and Appendix 2 of the report; and

 

9.3     NOTED the associated issue of decision making as set out in paragraphs 3.7-3.10 of the report.
 

10 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

AGREED that there was one item of business deemed urgent by the Chairman due to the need for a decision, being Canonbie Pumping Station. This report was considered urgent due to a decision being required before the next scheduled meeting on Wednesday 28 March 2018 because an application requires to be lodged in Court next week and Scottish Water wishes to proceed with works for the benefit of the community as soon as possible.

 

ADJOURNMENT OF MEETING - The meeting adjourned at 11.55am to allow Members to read the report and reconvened at 12.20pm with 7  Members present, being:-

 

Karen Carruthers, Ian Carruthers, Doug Fairbairn, Henry McClelland; Ronnie Tait; Stephen Thompson, Adam Wilson
 

11 CANONBIE WASTE WATER PUMPING STATION - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Decision

 

11.1    NOTED that 2,497 square metres of land, or thereby, adjoining Bowholm Hall Canonbie, is considered to be Common Good by Scottish Water and an application will be made to the Sheriff Court;

 

11.2    AGREED to the licence and sale of 2,497 square of land to Scottish Water on the same terms and conditions as agreed by Policy & Resources Committee meeting on 17 February 2015 subject to any amendments to such terms and conditions required due to the changes in circumstances described in paragraph 3.3 of the report; and 

 

11.3    RECOMMENDED to the Policy and Resources Committee that an additional condition be added to the sale that if in the future the land becomes surplus to Scottish Water requirements that the Council have first refusal for repurchasing the land for a similar use.