Annandale and Eskdale Area Committee (Business) Minutes

Date:
Wednesday 19 June 2013
Time:
10:00am
Place:
Council Chambers, Town Hall, Annan

Attendance Details

Members:
Denis R Male (Chairman) - Annandale East and Eskdale
Stephen Thompson (Vice-Chairman) - Annandale North
Richard Brodie - Annandale South
Karen Carruthers - Annandale East and Eskdale
Archie Dryburgh - Annandale East and Eskdale
Gail Macgregor - Annandale North
Sean W Marshall - Annandale South
Ronnie E Ogilvie - Annandale South
Craig Peacock - Annandale East and Eskdale
Graeme Tait - Annandale North
Officials:
Christine Brown - Service Manager Business & Enterprise
Mike Fawkes - Principal Roads Services Officer
Harry Hay - Head of Improvement and Engagement and Community Services
James McLeod - Service Manager Infrastructure
Julie Robinson - Principal Officer Partnership Support Annandale and Eskdale
Nicola Simpson - Principal Environment Officer
Jason Syers - Service Manager Strategic Projects
Moira Weatherup - Waste Prevention Officer
Apologies:
Ian Carruthers - Annandale South
Peter Diggle - Annandale North
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

 10 Members present, 2 Apologies

2 DECLARATIONS OF INTEREST

NONE declared.

3 MINUTE OF MEETING OF 15 MAY 2013

Decision

 

APPROVED subject to amendments at paragraph 9.4  to read as follows:-

 

9.4      AE28 - Dumfries and Galloway Care Trust.CONFIRMED   that Councillor Peacock left the meeting; and REQUEST that should Dumfries and Galloway Care Trust Shop Mobility Project receive the required funding this financial year from Service Committee that the amount awarded by Area Committee of £9,815 is reimbursed to Annandale and Eskdale Area Committee.

4 PERFORMANCE REPORTING - EDUCATION SERVICES- REPORT BY DIRECTOR OF EDUCATION

Decision

 

4.1      NOTED  the report and asked that the following comments be taken into account for future reports:-

4.1.1     the impact of cluster working on school performance to feature in future Education Service Performance Reports.

5 PERFORMANCE REPORTING - PLANNING AND ENVIRONMENT- REPORT BY DIRECTOR OF PLANNING AND ENVIRONMENT

Decision

 

 

5.1   NOTED the overall performance of Planning and Environment Service as detailed in the report; and

5.2    AGREED to request Planning Housing and Environment Service Committee consider including more specific performance information in future Performance Reports in relation to percentage levels of unemployed young people and what investment and intervention is happening to minimise these levels.

6 PERFORMANCE REPORT - PLANNING AND ENVIRONMENT SERVICE AND DG FIRST STRATEGIC COMMISSIONS 2012-13- REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES AND DIRECTOR DG FIRST

Decision

 .

AGREED

 

6.1     the review of the performance of the Planning and Environment Service and DG First Commissions for the 12 month period ending 31 March 2013 as detailed in the Strategic Commissions Summary Performance Framework Annandale and Eskdale 2012-13

6.2     aspects of performance and consider that the following be referred to the Planning, Housing and Environment Service Committee or DG First Management Committee as appropriate

 

  • request that consideration is given to adopt a format for joint commissioning performance reports that is more consistent with the agreed corporate template including use of the "traffic Light system"
  • recommend that the use of customer satisfaction surveys across all elements of the service is implemented 

6.2.1   To Provide a Waste Resuse Recycling and Recovery Service

  • under Secondary Performance indicator 2.2; municipal waste diversion provide a more detailed breakdown of materials
  • to provide specific information on locations of recycling points in Annandale and Eskdale

 

6.2.2    To Provide a Roads Maintenance Management Service

  • Provide performance information in relation to the number of reported potholes appropriately addressed within required timescales

 

6.2.3    To Provide a Lighting Maintenance and Management Service

  • Commend the performance achieved in relation to this service and provide more area specific information in relation to LED lighting programmes and ensure communities are fully aware of the benefits of adopting this approach

 

6.2.4     To Provide a Winter Service

  • COMMEND the teams involved in delivering these services and consider reviewing the customer satisfaction percentage score target

 

6.2.5    To Provide  a Burial Grounds and Internment Service

  • request confirmation on the total additional cost of providing a cut and lift grass cutting service in Annandale and Eskdale

 

6.2.6     To Provide a Street Cleansing Service

  • in relation to fixed penalty notices request a more detailed breakdown of those issued per area and the reason
  •    COMMEND the performance in relation to cleanliness standards set by Keep Scotland Beautiful

 

6.2.7     To provide a Public Convenience Service

  • request that prior to a decision being made on the future of the Automated toilet at Eastriggs Ward Members are appropriately involved and thereafter the matter referred to the Planning Housing and Environment Services Committee with costed alternatives
  • that consideration is given to providing information of cost per user for unattended facilities in future Performance Reports
7 AREA COMMITTEE DISCRETIONARY GRANT BUDGET 2013/14 - APPLICATIONS FOR FUNDING- REPORT BY SERVICE MANAGER COMMUNITY AND CUSTOMER SERVICES (AREA FRAMEWORK)

Decision

 

NOTED

 

7.1     the amount of remaining funding remaining disbursement for 2013/14.

7.2     that £4,531 remained as at 31 March 2013 and reserves from previous years of £13k amounting to £17,531 are available for disbursement.

 

AGREED

 

7.3     to add £17,531 to the general budget; and

7.4     to award funding to the following applications:-  

 Discretionary Funding

AE43 - 13/14 Jazz Scotland - Lockerbie Jazz Festival - £2,130

 

Galas / Small Event Budget

AE42 - 13/14 Lockerbie Riding of the Marches - £2,200

AE 44 - 13/14 Scottish Rootes Enthusiasts - £1,920 from the Area Committees general budget and that clarification is given as to what should be considered under the gala/ small event budget and this to be included in the 2014 /15 criteria.

8 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.